tryceratopWhy tryceratop
tryceratop was built by event planners and nonprofit volunteers who've lived through the messy handoffs and the spreadsheet chaos firsthand. Too much institutional knowledge walks out the door the moment someone moves on. Your organization's memory shouldn't depend on who's still around. And every budget call deserves real numbers behind it, not a guess.
Funding
Allocate every dollar, by percent or fixed amount
Split a funder's commitment across events without spreadsheets losing track of what's left. Every allocation rolls up to a live total per funder, per event.
Budget
Planned vs. actual, live
Finance sees allocated, spent, and remaining the moment an expense is logged, not at month-end reconciliation.
Run of show
Ownership on every time slot
Assign a collaborator to each slot. They get notified the moment it happens. Everyone knows who owns what, and when.
5:30 PM
Vendor load-in
6:15 PM · happening now
Guest check-in opens
7:00 PM
Program & remarks
Templates
Task lists that don't start from zero
Define your standard checklist once. Every new event gets it automatically, so nothing falls through the cracks on event fourteen either.
Funder relationships
Every funder's whole story, not just their check
Contacts, agreements, a communication log, and every contract or certificate they've sent — all on one page instead of scattered across email and shared drives.
Harborview Foundation
Active agreement · $25,000
Analytics, built in
From funding to cost-per-head, automatically
Every template inherits the numbers behind it, so a cost-per-attendee that's drifting high gets caught before the event, not after.
Cost per attendee
$100
Works with the tools you already use
Security & trust
Your funders' data, handled the way donors expect
Nonprofit finance runs on trust. tryceratop is built to hold up to funder and board scrutiny from day one.
Encrypted everywhere
Data encrypted at rest and in transit, always.
Role-based access
Finance, program staff, and volunteers see only what they need.
Full audit log
Every allocation change is timestamped and attributable.
Your data, exportable
Export everything, anytime. No lock-in.
Pricing
Priced by team size
Every plan includes funding, budget, run of show, and task templates.
Bodhi AI assistant
Live on PremiumYour org's AI assistant — ask questions across funders and budgets, draft new events and their run of show, and get a real answer instead of digging through spreadsheets.
Standard $75/mo Start trial | Most popular Premium $120/mo Start trial | Enterprise Custom Contact sales | |
| Users | Up to 5 | Up to 12 | Custom |
| Funding allocation tracking | ✓ | ✓ | ✓ |
| Budget planned vs. actual | ✓ | ✓ | ✓ |
| Run of show & assignments | ✓ | ✓ | ✓ |
| Live event-day run of show | ✓ | ✓ | ✓ |
| Eventbrite integration & linkage | ✓ | ✓ | ✓ |
| Task templates | ✓ | ✓ | ✓ |
| Bodhi AI assistant | – | ✓ | ✓ |
| Priority support | – | ✓ | ✓ |
| Custom integrations | – | – | ✓ |
Ready to get started?
See why nonprofit event teams are switching from spreadsheets to tryceratop.